81st Annual Convention of
the Episcopal Diocese of Oklahoma
Hosted by St. Matthew's, Enid
November 1 - 3, 2018
“You Shall Be My Witnesses”
Guest Speakers:
The Rt. Rev. Mark Van Koevering
Bishop Provisional, Diocese of Lexington
The Rev. Canon Dr. Helen Van Koevering
Rector; St. Raphael’s, Lexington
The Central National Bank Center
302 S. Grand Ave.
Enid, OK 73701
The Cherokee Strip was opened for settlement on September 16, 1893. Within the Cherokee Strip, Enid was founded on the same day. On September 17, 1893, the Right Reverend Frances Key Brooke, Episcopal Missionary Bishop to Oklahoma and The Indian Territories, conducted the first church service in Enid by celebrating the Holy Eucharist standing in a wagon. For 124 years, St. Matthew's has represented the Episcopal Branch of the Jesus Movement in Enid. Join us in Enid for the 81st Annual Convention of the Episcopal Diocese of Oklahoma, hosted by St. Matthew’s Episcopal Church, in celebration of the 125th anniversary of that first Eucharist. Click here to download the entire Convention Information Letter!
Regional Pre-Convention Meeting Schedule
Tulsa Region
September 16th at 3:00 p.m.
Christ Church Episcopal
10901 South Yale Avenue
Tulsa, OK 74137
Oklahoma City Region
September 22nd at 10:00 a.m.
Santa Maria Virgin
5500 S. Western
Oklahoma City, OK 73109
Southeast Region
September 23rd at 2:00 p.m.
St. Luke's Episcopal Church
110 East 17th Street
Ada, OK 74820
Northeast Region
September 30th at 2:00 p.m.
St. John's Episcopal Church
522 West Canadian
Vinita, OK 74301
Northwest Region
October 13th at 10:30 a.m.
St. Matthew's
518 West Randolph
Enid, OK 73701
Southwest Region
October 20th at 10:30 a.m.
All Saints' Episcopal Church
809 West Cedar Avenue
Duncan, OK 73533
Schedule of Events
Upon arriving at Diocesan Convention, please be sure to check-in to obtain your nametag and materials. Your nametag will serve as your “ticket” to Diocesan Convention events, including the Thursday Evening Reception (if you register for it) and Friday Evening Dinner and Bishop's Address.
Thursday, November 1st
Welcome Reception (ticket required)
Friday, November 2nd
Diocesan Convention begins
Holy Eucharist
Social Hour
Dinner featuring Bishop Ed Konieczny’s Diocesan Convention Address (registration required)
Saturday, November 3rd
Clergy Spouses Breakfast (clergy spouses only – registration required)
Diocesan Convention concludes
Click here to download the full agenda!
Ministry Fair
Deadline: October 19th
It is your time to shine a spotlight on your congregation and share how your congregation is serving the world!
Show us mission and ministry that your congregation is doing particularly well!
Add handouts, brochures, welcome cards, posters, etc. to your table to enhance your display.
Examples: programs to help serve the underprivileged in your area, a welcoming committee,
children literacy programs, a neighborhood garden, a disaster preparedness team, etc.
Ministry Fair Open:
Friday (November 2nd): 7:30 a.m.
Saturday (November 3rd): 7:30 a.m.
Please Note: It is not necessary for someone to remain at your congregation’s
Ministry Fair table for the entire duration of the event.
Click here to register for the Ministry Fair! (FREE!)
Thank you for engaging in this unique opportunity; we can't wait to see what your congregation showcases!
Convention Registration
Deadline: October 19th
Please Note: The registration deadline is October 19th; if registration is completed after this date it must be completed using the paper registration form and will incur a $15.00 late fee.
The cost of Convention for all (Clergy, Clergy Spouse, Delegates, Alternates, and Guests) is $105.
If you wish to attend the Thursday Night Welcome Reception at St. Matthew’s, you must include an additional cost of $15.
All Clergy Spouses are invited to register to attend the Clergy Spouse Breakfast for FREE, hosted by St. Matthew’s.
If you will be paying by check, please make the check out to “the Episcopal Diocese of Oklahoma”
with “Convention Registration 2018” in the memo line, and mail it to:
Attn: Marcia Crawford
The Episcopal Diocese of Oklahoma
924 North Robinson
Oklahoma City, OK 73102
Lodging
Hotels
Lodging will be provided at five area Enid hotels and one Bed and Breakfast. Please call them directly to book your reservations. Shuttles to and from hotels and the Event Center will be available.
Tax Exemption for Hotel Rooms: To receive state tax exemption, hotel rooms must be paid for with a church check or church credit card. A tax-exempt letter that shows the name of the church must be presented prior to check in. A city occupancy tax is still required on each room. Cash or personal credit cards presented with a tax-exempt letter WILL NOT qualify for tax-exempt status.
Country Inn & Suites
(book by October 1st)
710 Mill Run Road
Enid, OK 73703
Rate: $90
Phone: (580) 540 - 4351
SpringHill Suites
(book by October 1st)
5815 KL Drive
Enid, OK 73703
Rate: $109
Phone: (580) 540 - 4256 (Use EDC Code)
La Quinta Inn & Suites
(book by October 11th)
4914 W. Garriott
Enid, OK 73703
Rate: $114
Phone: (580) 233 - 7100
Hampton Inn & Suites
511 Delma Court
Enid, Ok 73701
Rate: $114
Phone: (580) 234 - 4600
Holiday Inn Express
(book by October 11th)
4702 W. Garriott
Enid, OK 73703
Rate: $99
Phone: (580) 237 - 7722
Book Online
Southard House Bed and Breakfast
(2 Queens & 2 Kings: first-come, first-serve)
518 W Pine Ave
Enid, OK 73701
Rate: $99
Phone: (580) 231 - 3960
Nominations
Deadline: September 15th
Individual delegates, vestries or regional councils may submit nominations. Everyone is encouraged to participate in this very important process; however Senior Wardens and Delegates are especially encouraged to give their prayerful consideration regarding persons whose names are to be placed in nomination. Any adult communicant in good standing is eligible for nomination.
The delegates to the Annual Convention will be responsible for electing the following officers and delegates:
Standing Committee: 1 Clergy and 1 Adult Lay Communicant
Disciplinary Board: 2 Clergy and 1 Adult Lay Communicant
Those considering lay nomination to the Disciplinary Board please note the following Canonical requirement:
5.4.1. Composition of the Disciplinary Board. The Diocese has a Disciplinary Board, from which Conference Panels and Hearing Panels are selected. The Board is composed of nine members elected by the Convention of the Diocese. Of the members, five are to be members of the Clergy canonically resident in the Diocese, and four are to be adult Lay Communicants in good standing, who are attorneys duly licensed in Oklahoma. A member of the Standing Committee may serve on the Board.
Click here to download the Nomination Memo
Click here to complete the Online Nomination Form
Click here to download the Paper Nomination Form
Resolutions
Deadline: September 15th
All resolutions received prior to regional meetings will be in the hands of each Regional Dean by the time of pre-convention Regional Council meetings. This will allow for introduction and discussion of the proposed resolutions prior to the Convention. It is helpful that delegates are able to review resolutions prior to Convention. Therefore, to facilitate this process and be included in the Delegate’s Handbook, Resolutions must be received no later than September 15th.
Click here to download the Resolutions Memo
Click here to complete the Online Resolution Submission Form
Exhibitors and Vendors
Deadline: October 19th
The fee for each exhibit table is $50.00 which includes 6' draped table, two (2) chair, and free Wi-Fi.
Electricity provided, please provide a 25’ extension cord(s).
Booth location will be assigned by the order in which registrations are received.
Click here to complete Online Exhibitors and Vendors Registration
Special Events
Thursday Evening Reception:
Registration Deadline: October 19th
Cost: $15
Join us Thursday evening for a Choral Evensong and Reception at St. Matthew's, Enid; special registration required.
Click here to download a flier!
Click here to register to attend the Thursday Evening Reception!
Clergy Spouse Breakfast:
Registration Deadline: October 19th
All Clergy Spouses are invited to register to attend the Clergy Spouse Breakfast for FREE, hosted by St. Matthew’s.
Click here to register to attend Convention as a Clergy Spouse!
Youth Lock-In:
Registration Deadline: October 19th
Cost: $25
If you want to give your light to others, you have to "glow" yourself! Come join us for our Youth Lock-In!
Click here to download the brochure and Paper Registration Form!
Click here to complete the Online Registration!
Additional Forms (REQUIRED):
- Consent for Excursion or Extended Trip 2018
- Image Release and Community Covenant
Resources
2018 Proposed Budget
- Download 2018 Proposed Budget
Diocesan Journal
The Episcopal Diocese of Oklahoma 2018 Journal:
- Journal Part I: Church Directory and Advance Reports (PRINT & BRING) [released in fall 2018]
